You generally have to deposit employment taxes, certain excise taxes, corporate income tax, and S corporation taxes before you file your return.
Electronic Deposit of Taxes
Generally, taxpayers whose total deposits of social security and Medicare taxes and withheld
income tax during previous years exceeded certain amounts are required to deposit taxes
through the Electronic Federal Tax Payment System (EFTPS).
Starting in January 2004, any business that has a federal tax obligation and requests a new EIN will automatically be enrolled in EFTPS. Through the mail, the business will receive an EFTPS PIN package that contains instructions for activating its EFTPS enrollment.
If a business is not required to use EFTPS, it can make deposits with an authorized financial institution. These deposits must be accompanied by a deposit coupon.
Taxpayers not required to make deposits by EFTPS may enroll in the system, which will allow tax deposits without coupons, paper checks, or visits to an authorized depository. For more information, see Publication 15.
Making deposits with Coupons
Mail or deliver deposits with completed deposit coupons to an authorized financial
institution unless you make the deposits electronically.
Generally, a mailed deposits will be considered timely if the taxpayer establishes that it was mailed in the United States at least 2 days before the due date. You may be charged a penalty for not making deposits when due, unless you have reasonable cause. See Penalties.
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To help ensure proper crediting of your account, include the following on your check
or money order.
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Deposit Coupons
Use Form 8109-B, Federal Tax Deposit Coupon, to deposit taxes.
On each coupon, you must show the deposit amount, the
type of tax, the period for which you are making a deposit, and your telephone number. Use
a separate coupon for each tax and period. You must include a coupon with each deposit you make.
If you apply for a new EIN and have a federal tax obligation, you will be mailed one deposit coupon. If you want to order a coupon book, call 1-800-829-4933. You should receive the coupon book within 4 to 6 weeks of ordering.
If you have a deposit due and there is not enough time to obtain a coupon book, you can get a blank coupon (Form 8109-B) by calling 1-800-829-4933.
If you have not received your EIN and must make a deposit, mail your payment with an explanation to the Internal Revenue Service Center where you file your return. Make your check or money order payable to the United States Treasury. On the payment, write your name - exactly as shown on Form SS-4 (pdf) - your address, the kind of tax, the period covered, and the date you applied for an EIN. Do not use Form 8109-B in this situation.
Information courtesy of the Internal Revenue Service.
Business Taxes:
Income Tax
Self-Employment Tax
Employment Taxes
Excise Taxes
Depositing Taxes
