Employee Handbook: Substance Abuse

Drug or alcohol abuse can be a serious or even dangerous problem in the workplace. It is a good idea to clearly state your policy, requirements for testing and disciplinary process that will be followed. Due to the medical and legal issues involved, the complete Substance Abuse Policy may be quite lengthy and technical. Accordingly, as in the following example you may want to outline the policy and then refer to the complete document for further information.

Small Business Notes
Employee Handbook
Substance Abuse

Small Business Notes takes seriously the problem of drug and alcohol abuse, and is committed to providing a substance free work place for its employees. This policy applies to all employees of Small Business Notes, without exception, including part-time and temporary employees.

No employee is allowed to consume, possess, sell or purchase any alcoholic beverage on any property owned by or leased on behalf of Small Business Notes, or in any vehicle owned or leased on behalf of Small Business Notes. No employee may use, possess, sell, transfer or purchase any drug or other controlled substance which may alter an individual's mental or physical capacity. The exceptions are aspirin- or ibuprofen-based products and legal drugs which have been prescribed to that employee, and which are being used in the manner prescribed.

Small Business Notes will not tolerate employees who report for duty while impaired by use of alcoholic beverages or drugs.

All employees should report evidence of alcohol or drug abuse to a supervisor or a personnel representative immediately. In cases where the use of alcohol or drugs pose an imminent threat to the safety of persons or property, an employee must report the violation. Failure to do so could result in disciplinary action for the non-reporting employee.

Employees who violate the Substance Abuse Policy will be subject to disciplinary action, including termination. It is our policy at Small Business Notes to assist employees and family members who suffer from drug or alcohol abuse. You may be eligible for a medical leave of absence. We encourage any employee with a problem to contact your personnel representative for details.

As a part of our policy to ensure a substance free workplace, Small Business Notes employees may be asked to submit to a medical examination and/or be clinically tested for the presence of alcohol and/or drugs. Within the limits of federal and state laws, we reserve the right, at our discretion, to examine and test for drugs and alcohol. Some such situations may include, but not be limited, to the following:

  • All employees who are offered employment with Small Business Notes

  • Where there are reasonable grounds for believing an employee is under the influence of alcohol or drugs

  • As part of an investigation of any accident in the workplace in which there are reasonable grounds to suspect alcohol and/or drugs contributed to the accident

  • On a random basis, where allowed by statue

  • As a follow-up to a rehabilitation program, where allowed by statute

  • As necessary for the safety of employees, customers, clients or the public at large, where allowed by statute

  • When an employee returns to duty after an absence other than from accrued time off, such as vacation or sick leave

This is only a summary of Small Business Notes' Substance Abuse Policy. You have been provided, and are required to be aware of, the full policy. The full policy goes into greater detail and includes such subjects as definitions, testing methods, consequences of testing refusal, confidentiality, rights of employees and Small Business Notes, appeal procedures, notice of applicable statutes, and voluntary assistance. You will be required to sign a consent form agreeing to Small Business Notes' Substance Abuse Policy.

It is a condition of your continued employment with Small Business Notes that you comply with the Substance Abuse Policy. Nothing in the Substance Abuse Policy shall be construed to alter or amend the employment relationship between Small Business Notes and its employees.