Vacation scheduling can be a problem for small business with few employees. If you need your employees to schedule in advance, be sure to let them know your requirements via the vacation policy.
Your vacation policy should define who is eligible for vacations, the rate at which vacation accrues (service requirements) and carryover policy, if applicable. In addition, it should address what happens to unused vacation in the event of separation from the company.
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Small Business Notes After December 31st, Small Business Notes full time employees are entitled to one paid day of vacation for each month or partial month of service during the previous year, up to a maximum of 10 working days during the first five (5) years. Part time employees will receive prorated paid vacation hours based on the regular number of hours worked against an eight (8) hour work day. Example: If you started work on June 16, 1997, you are entitled to seven (7) vacation days in 1998. Each calendar year succeeding the first year of service, Small Business Notes employees receive ten (10) vacation days per year, earned on a monthly basis. In January following the fifth (5th) year of service, employees receive fifteen (15) vacation days, credited monthly, based on a twelve month calendar. In January, following the tenth (10th) year of service, each employee receives twenty (20) vacation days. So, the same employee who started on June 16, 1997, is entitled to ten (10) days in 1999 and twenty (20) days in 2008. Vacation is earned and credited on January 1st of each year, is available for use after March 31st for vacation credited for the current yea, and available immediately for vacation carried over from the previous year. Up to five (5) days of vacation may be carried over into the next year. A vacation schedule of all employees is to be completed for each department or location, by January 31st of each year, Changes may be made to the schedule with three weeks notice and the approval of their supervisor. The vacation request change must be submitted in writing to the supervisor three weeks prior to the anticipated vacation date. Every effort will be made by Small Business Notes to accommodate vacation requests, unless business circumstances do not permit. Vacation may be taken in full or half days only. Employees who resign in good standing and give proper notice of termination, are entitled to receive payment for accrued vacation, not yet taken. If the employee has taken more vacation than actually accrued at the time of resignation, the unearned vacation will be deducted from the employee's final pay check. Employees who terminate with less than six months service are not eligible to be paid for accrued vacation. |
Vesting requirements for vacation policies can be confusing, so it is a good idea to include examples help illustrate your company practices.
